Exhibitions Coordinator

This position is responsible for the scheduling and coordination of exhibitions, displays, permanent collection changeovers and other exhibition related projects as required and reports to the Head of Exhibitions.

Duty Statement

• Project management and coordination of selected permanent collection changeovers and exhibitions at the Gallery using the Gallery’s project management methodology – including the development of project management documentation in collaboration with relevant curators and other project stakeholders, including contractors; coordinate, chair and minute project meetings; produce schedules for exhibition preparation, design, fit-out and installation; liaise with stakeholders to develop deadlines; monitor and report on progress and evaluate the project on completion in consultation with key stakeholders.
• In consultation with the Head of Exhibitions, prepare draft exhibition budgets and manage expenses to achieve a balanced budget.
• Develop, implement, monitor and review risk assessments, Job Safety Analysis and Standard Work Procedures in consultation with internal and external stakeholders.
• Coordinate the temporary removal of works from display for photographing and digitisation in consultation with key stakeholders.
• Coordinate displays of works and new acquisitions for Council and staff viewings.
  

Selection Criteria

• Demonstrated experience in managing and coordinating multi-disciplinary and multi-skilled project teams in a gallery or museum environment. Tertiary qualifications or equivalent in visual art, art history or a related discipline would be an advantage.
• Highly developed project management, organisational and administrative skills, including exhibition budget development, contractor management and exhibitions scheduling. Experience in project managing exhibitions in a gallery or museum environment, would be an advantage.
• Highly developed oral, written and interpersonal communication skills with a demonstrated ability to effectively engage, advise, liaise, and negotiate with a wide variety of internal and external stakeholders. Experience of working directly with artists would be an advantage.
• Knowledge of installation methods relating to works of art and an ability to actively assist the installation team if required.
• Ability to promote and apply the principles of workplace diversity and participative management practices.

Job Specific WH&S Requirements / Information for Supervisor and Occupant

The Exhibitions Coordinator is expected to take all reasonably practicable steps to ensure the health and safety of all by supporting and participating in initiatives aimed at improving health and safety in the Gallery, particularly through the process of continuous improvement. This includes ensuring tasks and procedures are undertaken in a manner which safeguards the health and safety of Gallery employees, contractors, volunteers and visitors and ensuring the Gallery’s legal obligation for WH&S is met in relation to systems of work.

Within 1 month of commencing in the position the occupant, in discussion with his/her supervisor, must complete an Individual Development and Performance Agreement and Health and Safety Responsibilities checklist to identify any section specific WH&S issues and training required.

Administrative Details

Position number: 8010
Position: Exhibitions Coordinator
Classification: NGA Level 5/6
Department: Exhibitions
Program: Exhibitions and Collection Services
Immediate Supervisor: Head of Exhibitions
Status: Ongoing
Hours per week: 22.5 hours per week part time